Procedures and Safety Information


Geneva Platt R. Spencer Elementary School

Procedures and Safety Information


Dear Parents/Guardians,

Welcome to a brand new school year! This letter has been prepared to help you understand our operating procedures and to make you aware of some changes for the upcoming year.

1.    Drop off begins in the morning at 8:25am for students in grades 3-5 if he or she participates in the school breakfast program where they will be sent directly to the cafeteria.  Students in the grades K-2 (may wait outside at 8:25am in good weather and in the hallway during inclement weather) will be sent to their classrooms at 8:30am where he or she will drop off their belongings, pick up their breakfast tickets, and then report to the cafeteria.  Students may not be dropped off early to wait outside the building (before 8:25am). The South drive is used for dropping off students.  No car is to be parked and left unattended in the drop off zone.  Parents who wish to escort their children into the building must park in the south or west lot.  Students may not be dropped off in the parking lot to walk unescorted to the building.  Breakfast is served from 8:25-8:45 AM. The tardy bell rings at 8:48 AM and classes begin at 8:50 AM.

2.    It helps everyone if students understand their day before they leave for school.  With well over 500 students in attendance, it can be very confusing to our office, classrooms and your children to make changes in transportation during the day.  We do not take phone calls to change transportation arrangements.  Classroom notes to teachers provide the best and safest communication for your child.  Send a note to your child’s teacher when normal schedules or routines are changed due to:

    •    Change in transportation home.

    •    Release from gym class, recess or another activity.

    •    Change in medication.

    •    Absence or tardiness.

    •    Change in address, phone, living arrangements, or babysitter.

4.    Students who are picked up after school will be dismissed at 3:05 PM.  Bussed students will be dismissed at 3:10 PM (3-5) and 3:12 PM (K-2).  This allows busses to depart by 3:15 PM.  In the event of a last minute change (an emergency) requiring you to get your child off of a bus, report to the office and the school secretary will radio the bus.  Do not report to your child’s bus.  This is a violation of safe school procedures.

5.    Pick up procedures – our staff will supervise students who report to cars for pickup.  To participate, call the school and ask for Miss Nicholes.  She will issue you an identification card to display on the right hand side of your windshield.  The cards have elastic bands that allow them to slide right onto your vehicle’s visor.  Cards are only given to drivers who pick up by vehicle every day.  Parents who have been given these numbers should use the pickup loop when picking up their children; please enter one of the two car pickup lines to avoid overflow traffic onto Austin Road. Students picked up from school occasionally are picked up inside the building through the office.  If the adult reporting to pick a student up is unrecognized, identification will be required.  IDs may also be copied for dismissal records.  

6.    Families who qualify for free lunch/breakfast programs must complete required forms.  When paying for lunches/breakfasts, always send money in a sealed envelope that has your child’s name, the teacher’s name and amount of money on it.  Payment can be made on a daily, weekly or monthly basis.  Payment may also be made online.  If your child forgets their money, credit will be issued for one day only.  After that time, your child will be given a peanut butter bar and milk.  Checks must be made payable to Geneva Platt R. Spencer Elementary School Cafeteria.

7.    The K-5 Student Handbook is available online.  Pay particular attention to dress code guidelines and the conduct code.  I will be reviewing the code of conduct with the students the few weeks of school during library time.  Please let us know if you require a paper copy.

8.    Park only in designated areas with the engine turned off.   Keep the posted “No Parking” areas clear.

9.     Medications are distributed by prescription only and require the signature of a parent and physician on a Geneva Schools Medication Form.  Medications may not be transported by bus.

10.  Our monthly newsletter, the GPS Navigator, is prepared to inform you about news and events as we move through the school year.  

In closing, thank you for your cooperation in the enforcement of school safety and procedures.  I am very excited to be your new Principal here at GPS.  Please check the Geneva Area City Schools website at and please follow me on twitter @GPSGustin.  I look forward to getting to know all of you in the years ahead.


Mrs. Julie Gustin


Revised 8/17/17

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